The case: you need to have a date set. Time is running out and the person who can set the date is in the midst of a re-organization. What do you do? Send him another e-mail requesting him to confirm the proposed date as set? Awaiting his reply even longer?
You could do differently and way more effectively. By making use of the friendly work relation you most probably have with him. Yes, the two of you already enjoyed mutual fruitful meetings, calls and other appointments in the past. You’d manage connections, presentations or other for each other already.
So wouldn’t you rather choose to give him a ring? A call to set the date AND ask him how he is doing because you know he is in this re-organization?
Making use of your friendly work relation and call has tremendous opportunities above a somewhat nagging e-mail reminder this case. Let me list them here:
Opportunities for your friendly work relation:
Opportunities for you, as the caller needing to have a date set:
3 actions to stick to for personal effect:
#1: Open the call with one, max. two topics
Dear X, I call you because (1) I would like to set a date for Y and (2) I wonder how you are doing lately knowing your company is re-organized.
#2: Allow the person you've called to respond
(Uh… keep your mouth shut.)
In case a conversation is not suitable now, e.g. he has another business-future-meeting on the agenda next, you just schedule a convenient date and time.
#3: Stick to the one, max. two topics you’ve picked up the phone for
In fact, commit to respect each other’s time. As being the caller, use the time calling to really get to understand what’s going on for him and to get your date.
Enjoy your call, strengthen your friendly work relation and get a date set. From this call or from the knowledge you have to find another solution.
What you don’t want to do is wait for an answer while time is running out, assume he is too busy or can’t be called and expect him to reply with a set date in these circumstances. No, now he could use the voice of a friendly work relation helping him to get this date request of his plate and experiencing you are concerned with how he’s doing.
Wishing you many personal effective big and small talks you enjoy.
Met vriendelijke groet / Kind regards,
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